1. Warehouse Information Gathering

We begin by gathering key information about your warehouse, including:
1.1 Vehicle Dimensions
1.2 Traffic Flow (Incoming and Outgoing)
1.3 Storage Quantity
1.4 Factory Size

2. 3D Scanning for Measurement

We will employ advanced 3D laser scanning technology and digital twin modeling software to capture precise spatial data for the layout design, enabling seamless integration with CAD/BIM platforms and ensuring accuracy throughout the engineering workflow.

3. Drafting the Layout Design

We will generate a preliminary digital layout design using CAD software and collaborative design platforms, then present it to you for interactive review and real-time feedback through secure online visualization tools.

4. Site Verification and Review

We will conduct an on-site assessment at your warehouse using mobile laser measurement devices and real-time data validation tools to verify spatial dimensions and ensure all information is accurate and up to date. During our visit, we will review the digital layout design with you using interactive visualization software and discuss every aspect of the proposed system, leveraging augmented reality (AR) or virtual reality (VR) platforms for enhanced system demonstration and collaborative planning..

5. Contract Finalization and Signing

Once the layout, equipment, system specifications, and pricing are finalized digitally, we will proceed with electronic contract signing via a secure e-signature platform, ensuring auditability and compliance with international digital transaction standards.

6. Initial Payment Requirement

Your company is required to remit 30% of the total contract value via electronic funds transfer (EFT) within 1 month of the digital contract's execution. Failure to comply within the specified timeframe will automatically trigger a smart contract workflow to renegotiate the terms.

7. Equipment Production and Updates

Equipment production initiates with automated workflow scheduling and real-time project tracking. You will receive regular progress updates via our cloud-based project management platform, ensuring transparent communication and continuous visibility into each production milestone.

8.  Software Integration Discussion

Subsequently, we will address software operational parameters and delineate integration requirements with your core enterprise systems (e.g., Enterprise Resource Planning [ERP] platforms), ensuring seamless interoperability and alignment with your existing IT infrastructure.

9. Customs and Letter of Credit (60%)

Your company must provide all necessary information—including details of your local customs broker—and prepare an irrevocable letter of credit covering 60% of the contract amount. This letter of credit should be issued at least one month before the equipment is ready to ship.

10. Final Letter of Credit (10%)

At this stage, your company will issue an irrevocable Letter of Credit (L/C) through a reputable financial institution, covering the final 10% of the contract’s value. The L/C will be payable within six (6) business days after shipment, subject to the presentation of a digitally signed acceptance certificate and all required shipping documents (such as the Bill of Lading, Commercial Invoice, and Packing List) via a secure electronic document interchange (EDI) platform.

11. Progress Updates and Meetings

Throughout the production lifecycle, we leverage project management software and cloud-based collaboration platforms to deliver regular progress updates—typically every one to two weeks as stipulated in the contract. We also schedule video conferences via secure, enterprise-grade communication tools to ensure real-time transparency and seamless information exchange with the client.

12. Pre-Shipment Testing

Once the equipment is manufactured, we deploy a dedicated test environment at our Taiwan facility, leveraging networked monitoring systems, IoT sensors, and automated diagnostic tools to validate functionality and performance using a representative subset of the equipment.

13. Factory Inspection Options

You are invited to Taiwan for an on-site factory inspection, where you can participate in a comprehensive quality assurance audit utilizing digital checklists and real-time data capture tools. If in-person attendance is not feasible, we will conduct all inspection procedures via remote video streaming, verify each step with timestamped digital records, and provide a detailed inspection report, along with high-definition test video files and cloud-based documentation for your digital confirmation.

14. Packaging and Shipment Preparation

After receiving your digital confirmation, we initiate automated packaging workflows, utilize RFID tracking systems to load equipment into IoT-enabled containers, and prepare all logistics data for shipment integration with the supply chain management platform.

15. Shipping Documentation and Loading

Once you provide digital confirmation of the factory inspection report, we generate electronic packaging and loading lists and share them securely with you and your designated customs broker. We then use automated material-handling systems and real-time shipment-tracking technology to load the equipment onto your preferred cargo vessel, ensuring full supply chain visibility throughout the process.

16. Letters of Credit Issuance

At this point, your company is required to issue two irrevocable Letters of Credit (L/Cs) via a secure digital banking platform—one to cover the shipment payment and another for the acceptance payment. These L/Cs should be established immediately upon electronic signature of the factory inspection report and digital acceptance of all required shipping documents, ensuring seamless integration with our automated trade finance management system.

17. Shipment Payment Condition

The shipment payment Letter of Credit (L/C) can be drawn only after the cargo vessel’s departure from Taiwan, as confirmed by electronic shipping documentation and automated vessel-tracking data integrated into the supply chain management system.

18. Acceptance Payment Condition

The acceptance payment Letter of Credit (L/C) becomes eligible for payment within six months after shipment, contingent upon your company issuing a digitally signed acceptance letter through a secure electronic document management system.

19. Installation Team On-Site

A deployment team of 4–6 certified specialists will travel to your warehousing site to execute system integration tasks, deliver hands-on technical training for your operators, and configure or update enterprise resource planning (ERP) software and IoT-connected warehouse management systems (WMS).

20. Local Installation Support

Local installation companies will support the deployment by supplying specialized installation tools, advanced diagnostic equipment, certified electricians, and skilled system integrators to ensure seamless integration with your facility’s existing technology infrastructure.

21. Work Visa Requirements

Work visas may be required, which could necessitate submitting digitally authenticated contracts and electronic qualification documents from both parties via a secure online visa processing platform. These requirements should be confirmed in advance to ensure compliance with international labor and data security regulations.

22. Contractual Payment and Penalty Terms

The following payment and compliance terms are digitally specified in the contract and managed through our secure contract lifecycle management (CLM) platform:
22.1 30% deposit upon contract signing
22.2 60% payment due prior to shipment
22.3 10% payment upon acceptance
22.4 Three specified penalties (details in contract)

23. Training and After-Sales Support

As part of our after-sales service, we provide comprehensive technical training for your operational team, enabling them to operate and maintain the system using advanced diagnostic tools and interactive digital manuals. The software features secure remote access, enabling our engineering teams to perform real-time monitoring, troubleshooting, and updates via encrypted cloud-based platforms.

24. Service Visit Recommendations

We recommend scheduling predictive maintenance visits every 3 to 6 months, utilizing remote system diagnostics and usage analytics to tailor the service frequency based on real-time operational data and system performance metrics.

25. Maintenance and Repair Billing

Charges will apply for on-site engineering support, including preventive maintenance and technical repair services performed by our certified field engineers. All service requests are managed through our digital service ticketing platform, ensuring transparent billing and real-time status tracking.